SchoolPro Ke — Run Your Entire School on One Seamless Platform

Three jobs, one platform

Everything a school office juggles across notebooks, spreadsheets and phone calls — brought into a single system every role can trust.

Administrative Efficiency

From admission to graduation, one student record follows every learner.

Enrol students with admission numbers, streams and guardian contacts
Transfer, suspend or graduate students without losing history
Conflict-free timetabling across every grade and stream
Daily attendance with present/absent/late/excused tracking

Financial Clarity

Every shilling accounted for, from the paybill to the report card.

Record M-Pesa, cash and bank payments with proof of payment
Set fee structures per grade, term and year
Auto-generated fee notices and SMS balance reminders
One balance, harmonised across statements, notices and reports

Unified Communication

Announcements, approvals and report cards reach parents without a chase.

Principal-approved announcements sent straight to guardians
Parent portal for fees, attendance and CBC report cards
Private messaging between registrar, teachers and accountant
Bulk, print-ready report cards with school branding

Built around how your staff actually work

Every role sees exactly what they need — nothing they don't.

For Principals

The whole school, at a glance — and every approval in one queue.

See enrolment, staffing, fee collection and academic performance the moment you log in, then approve admissions, announcements and syllabus plans from the same dashboard.

✓ School-wide dashboard: students, teachers, fee collection, alerts
✓ Approve or decline announcements, admissions and syllabus plans
✓ Create registrar, accountant and teacher accounts
✓ View fee overview and drill into grades with arrears
✓ Print bulk report cards and attendance lists

On the dashboard

850 students, 45 teachers, fee collection at 78%, and 3 compliance alerts — enough to know where to click next before the first bell rings.

For Teachers

Attendance, marks and lesson plans, without the paper trail.

Take attendance in minutes, enter CBC marks that grade themselves, and submit syllabus and lesson plans for approval — all from your personal timetable.

✓ Daily attendance for your homeroom class
✓ Enter opener, midterm and endterm marks — CBC levels calculated automatically
✓ Create and submit syllabus and lesson plans for approval
✓ Enter formative assessment marks (EE / ME / AE / BE)
✓ Message the principal and registrar directly

Marks entry

Enter an endterm Mathematics score of 85% and the system returns performance level "Meeting Expectation" with the CBC interpretation, ready for the report card.

For Parents

Everything about your child's term, without a phone call to the office.

Check fee balances, pay via M-Pesa, view report cards and attendance, and receive school announcements the moment the principal approves them.

✓ Fee statement per term, with balance and payment history
✓ SMS reminders with paybill and account reference
✓ CBC report cards and formative assessment results
✓ Attendance record for your child
✓ School announcements as soon as they're approved

Sample SMS

"Dear Parent, Mary Wanjiku fee balance is KES 13,000. Pay via Paybill 522522, Account GRD5-023. Thank you."

For Registrars

Keep the school calendar, results and student leadership running on time.

Build conflict-free timetables, publish approved marks and performance cards, and run transparent student elections from one place.

✓ Create and publish timetables for every grade, stream and teacher
✓ Publish approved marks to student and parent portals
✓ Print learner performance cards in bulk
✓ Set up and manage secure school e-voting
✓ Track elections for captains, prefects, governors and other student leaders

Timetable published

Term 2 timetables for Grades 7–10 are published. Teachers and students can now view their class schedules before Monday morning.

For Librarians

Put every book, novel and magazine within easy reach of every learner.

Manage the school’s reading resources, track circulation and notify teachers when new materials are ready for their classes.

✓ Catalogue textbooks, novels, magazines and other reading resources
✓ Track borrowing, returns, overdue items and lost books
✓ Search resources by title, author, subject or grade
✓ Monitor stock and plan new reading-resource purchases
✓ Send availability updates directly to teachers

Message sent to Grade 10 Lion Mathematics teacher

New-edition Mathematics textbooks are now available in the library. Grade 10 Lion students who wish to collect one may come this evening before 4:30 p.m.

Built to be trusted with student data

School records are sensitive by default — we treat them that way at every layer of the platform.

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Encrypted in transit

All data moves over HTTPS between your staff, parents and the platform.

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Access by role

A teacher sees their classes; a librarian sees the catalogue — nothing more.

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Regular backups

Student and fee records are backed up so a bad day never means lost data.

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Built for uptime

Report card and fee season traffic is what we design and test for.

SchoolPro Ke is built with student-data privacy as a design principle. If your school requires a specific compliance certification (e.g. Kenya's Data Protection Act, GDPR, FERPA or COPPA), contact us for our current documentation before signing.

Run your entire school on one seamless platform.